Global Temp Settings

Includes system wide Temp settings

Unfilled Jobs Defaults

Enable Distance Searching and Radius limits for candidates within the Unfilled Jobs board. You will require Distance Search licences

Temps Planner Quick Search Availability Ordering

Set general work day hours to ensure availability ordering in Temps Planner is more relevant for key working hours

Global Temp Defaults allows you to set global rates for Temp Jobs, this allows very fast job creation and avoids data entry errors.  Each Job Title can be assigned multiple rate types with the pay and charge rate details for each.  If applicable you can also set specific Attributes and Quals & Certs against each Job Title.  This will ensure the appropriate attributes, qualification or certification is recorded against the job and, when using the temp search feature, will ensure only candidates with the appropriate attributes, qualification or certification will be found.

Pre-requisites for setting Global Temp Defaults are:

• Have the Job Title within the Job Title dictionary and marked as Temps
• Have the Attribute within the Attribute dictionary
• Have the Qual & Cert within the Qual & Cert dictionary

Rate Hierarchy

Add a Rate

To set a rate select the appropriate job title from the Temp Job Title dropdown list, this will only include Job Titles that have been marked as Temp within the Job Titles dictionary.

Rate Change

The Rate Change button allows you setup a rate change for the future, select the appropriate rate that will be changing within the rate grid and then click on Rate Change button.

Select the date when the rate should take effect, adjust the pay / charge / margin%

Click OK

A new entry will be added to the grid with the start date entered, you will also see the original entry will now have an end date for the day before the new rate is applied

Default Attributes

Setting up default Attributes for Temp Jobs to ensure additional requirements are added to job records, if a Company has specific requirements these can be setup in the Company Temps area

NB: - you can setup required Attributes without setting rates

Clicking on the Add button will then allow you to add an Attribute, you can find Attributes by typing directly into the field:

Alternatively you can click on the Add Multiple button and tick relevant Attributes within the list.

Default Quals & Certs

Setting up default Q&C's for Temp Jobs to ensure compliance requirements are added to job records, if a Company has specific compliance requirements these can be setup in the Company Temps area

Quals & Certs Hierarchy

NB: - you can setup required Quals & Certs without setting rates

Clicking on the Add button will then allow you to add a Qual / Cert, you can find Quals & Certs by typing directly into the field:

Alternatively you can click on the Add Multiple button and tick relevant Quals & Certs within the list.

Regulations

See Regulations settings area to enable Working Time Directive regulations.

You can override Max Working Week Hours, Daily Rest Break, Weekly Rest Break settings if the selected job title is outside the Working Time Directive regulations

Setup shift patterns you require for Temp jobs to enable quick job calendar entries. The example below shows Early, Late and Day shifts:

Adding Shift Name

Click on the Add button

This will add a line to the grid, enter the name required and adjust the Start and End times as required

In Administration / Global Temp Settings tab there is a tab called ‘Shift Breaks’, where default placement / shift break settings can be configured to apply to all companies. The defaults can be overridden per company / location.

Placement page ‘Breaks’ field

A default can be set for the temp placement page ‘Breaks’ field.

• Values available are blank (unset), ‘Paid and Charged’ and ‘Unpaid and Uncharged’
• This is set to blank as default

The default is automatically applied when new temp placements are created.

Placement shift ‘Breaks

There is a grid with toolbar to manage the default shift breaks to apply when shifts go over a certain amount time.

Note: if the ‘Shift length over’ field is set to 5 hours 59 minutes, the shift hours must be 6 hours or over for the break to apply.

• Entries are added by the green ‘plus’ icon.
• The ‘Shift length over’ can be between 1- 47 hours.
  • Format allows hours and minutes.
  • default is 5 hours 59 minutes.
• The user can enter the length of the shift break to automatically apply in minutes
  • values entered can be between 1 to 300 in whole numbers.
  • default is 30 minutes.
• The user is prevented and warned on the grid from entering duplicate ‘Shift length is over’ entries, e.g. they can’t have two entries for ‘5 hours 59 minutes’.
• If the user tries to save with duplicate entries a warning window is displayed and the changes cannot be saved. The duplicate entry must be removed before saving.
• The user can delete entries by the blue ‘bin’ icon.

The defaults are automatically applied when a new placement shift is created (this includes when extending shifts) as follows:

• If there are no global default shift breaks, the shift break field is blank.
• If there are global default shift breaks, the number of shift hours are calculated from shift start and end times.
• The shift hours are matched to the ‘Shift length is over’ values, starting with highest number of hours to the lowest.
• The first match found is used to apply the default shift break length, e.g. if shift is 10 hours this matches to ‘Shift length is over 9 hours 59 minutes’ entry and a shift break of 60 minutes is applied.
• If no match is found, the placement shift break field is set 0, e.g. if shift is 5 hours the shift break of 0 minutes is applied.

Like other defaults you can setup system wide shift patterns here that will then be available when creating Temp Jobs and enable you to apply a repeatable pattern of shifts into a calendar. You can setup shift patterns by client which will over-ride these system wide shift patterns.

Adding a shift pattern

Click on new

You can then name your pattern, set a start date, this is just to setup the pattern and does not restrict using this pattern to this date and finally set the length, this is the pattern length so include days off, the example below shows that I can have a 9 day pattern, 6 days working and 3 off, this is a 9 day pattern:

A default email Comms Centre template can be set globally for each option of the comms wizard. This is done by selecting a template per area via the drop-down menus against each section.

For help with the Wizard merge codes click here for more info.

See the Shift Planner help for more information about using the Comms Wizard.

(This is the Drop-down text)

Enable the different components of Working Time Directive (WTD) will ensure Temp candidates are Working Time Directive compliant:

Outline of WTD Regulations

MWH - Average maximum weekly working hours

WRB - Weekly Rest Break

DRB - Daily Rest Break

Maximum Weekly Working Hours: Set Hours Set Reference Period
Daily Rest Break: Set Hours
Weekly Rest Break: Set Hours Per
Reference / Week Periods Reference Period: Set to Fixed or Rolling First Day of Week: Set the first day of the week Start Date:

Once saved the regulations will be calculated against all current Temp candidates, this may take some time to complete. Once complete you can set the regulations against each job title within the Job Title Defaults

If you require further assistance please contact Voyager on :

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