Administration Appendix B – Grid Functions / Shortcuts

IMPORTANT: ALT and F10 keys both activate the accelerator keys

Moving within a grid

Key Combination	Action / results
Set focus in a grid then use:
Arrow keys – up and down	to move up and down each row
Arrow keys – left and right	to move from cell to cell on the same row – in a direction left and right
Tab key	to move across each row, cell by cell and then down to the next row
Shift Tab Key	to move backwards in each cell and then up to the previous row
Home and End keys	when in Toggle View [i.e. on Find Results Grid] move from 1^st record to the last record
Page up / Page Down	when in Toggle View [i.e. on Find Results Grid] move through record cards – in next / previous mode

Go to

Key Combination	Action / results
To go to the first row/card in the grid:
press CTRL+HOME	in Grid Views goes to the first row/card
press HOME or CTRL + Home	in Card Views and Layout Views goes to the first row/card
To go to the last row/card in the grid:
press CTRL+END	in Grid Views goes to the last row/card
press END or CTRL + END	in Card Views and Layout Views goes to the last row/card

Using Find within a Grid Row

Key Combination	Action / results
Click into the Cell of the row you wish to find
Enter the characters you wish to find. In Grid Views, you can locate a data row by typing the initial characters of the values contained in this row
Do the following to locate the nearest row that contains a specific value in a specific column. Focus any cell in the column against which a search will be performed
Type the initial character(s) of the value to be located	The nearest row that contains the specified value in the clicked column will be located

press CTRL+DOWN ARROW	To proceed with the search in the forward direction
press CTRL+UP ARROW	To proceed with the search in the backward direction
press BACKSPACE	To erase the previously typed characters in the search string

Selecting / editing Rows & Columns

Key Combination	Action / results
Single click on row – F2	Puts the grid into edit mode – e.g. in Contact grid
Control + Shift	Multi selection of rows – e.g. in Find All results
Control + Click	Select individual row
Control+ A	Select all rows in grid – e.g. Find All results
Enter key	When selection pointer is on the row / record you wish to open

Copy Records to Clipboard

Key Combination	Action / results
Click on selected record Control + C	Copies text to clipboard

Key Combination

Action / results

Click on selected record

Control + C

Copies text to clipboard

Expand / Collapse Group Rows in Grid Views

Key Combination	Action / results
Click the row's expand button	expand / collapse a group row
Double-click the indicator cell corresponding to the group row	Expand a group row

Expand / Collapse Cards in Card and Layout Views

Key Combination	Action/results
Click a card's Expand button	Expands card
Click a card’s collapse button	Collapses card

Sorting

Key Combination	Action/results
click the target column's header until an UP or Down Arrow icon	The Up and Down Arrows indicate ascending and descending sort orders respectively.
Click a column header while holding the SHIFT key down, until an UP or Down Arrow icon is displayed within the header. Right-click a column header and select Sort Ascending or Sort Descending from the context menu that will appear.	To sort records by column values while preserving existing sort conditions, do one of the following.
click a column header while holding down the CTRL key	To remove sorting by a column

Quick Access & Frame Short Cut keys

Press Alt key to activate

Alt + A + P	Opens application menu
Alt + A + N	Opens New Menu in app menu
ALT + A + N + CA	Opens New Menu in app menu – selects New Candidate
ALT + A + N + CO	Opens New Menu in app menu – selects New Company
ALT + A + N + J	Opens New Menu in app menu – selects New Job
ALT + A + N + I	Opens New Menu in app menu – selects New Interview
ALT + A + N + P	Opens New Menu in app menu – selects New Placement
Alt + A + F	Opens Find Menu in app menu
ALT + A + F + CA	Opens Find Menu in app menu – selects Find Candidate
ALT + A + F + CO	Opens Find Menu in app menu – selects Find Company
ALT + A + F + J	Opens Find Menu in app menu – selects Find Job
ALT + A + F + I	Opens Find Menu in app menu – selects Find Interview
ALT + A + F + P	Opens Find Menu in app menu – selects Find Placement
ALT + A + F + A	Opens Find Menu in app menu – selects Find All
Alt + A + SE	Opens Search Menu in app menu
ALT + A + SE + CA	Opens Search Menu in app menu – selects Search Candidate
ALT + A + SE + CO	Opens Search Menu in app menu – selects Search Company
ALT + A + SE + L	Opens Search Menu in app menu – selects Search Location
ALT + A + SE + CN	Opens Search Menu in app menu – selects Search Contacts
ALT + A + SE + J	Opens Search Menu in app menu – selects Search Jobs
ALT + A + SE + P	Opens Search Menu in app menu – selects Placement
ALT + A + CA	Launches Calendar
ALT + A + T	Launches Task List
ALT + A + SH	Launches Shortlist
ALT + A + AW	Launches AWR menu
ALT + A + AW + B	Launches AWR menu between 10 & 12 weeks
ALT + A + AW + O	Launches AWR menu over 12 weeks
ALT + A + CV	Launches CV Submit
ALT + A + SO	Launches Social Media menu
ALT + A + SO + L	Launches Linked In
ALT + A + I	Launches Information Boards Menu
ALT + A + I + IN	Launches Internal Interview Information Board
ALT + A + I + IT	Launches Interview Information Board
ALT + A + I + P	Launches Placement Information Board
ALT + A + Q	Launches Queues menu
ALT + A + Q + CA	Launches Candidate iCapture
ALT + A + Q + I	Launches iCapture CV Pool
ALT + A + Q + CN	Launches candidates added in last 30 days
ALT + A + Q + S	Launches SMS
ALT + A + Q + B	Launches Broadbean
ALT + A + Q + O	Launches Own Website
ALT + A + O	Launches Organisation Chart [have questioned why this is here]
ALT + A + AD	Launches Administration options
ALT + N	Launches New
ALT + N + CA	Launches New candidate
ALT + N + CO	Launches New company
ALT + N + J	Launches New job
ALT + N + I	Launches New interview
ALT + N + P	Launches New Placement
ALT + F + I	Launches Find
ALT + F + I + CA	Launches Find Candidate
ALT + F + I + CO	Launches Find Company
ALT + F + I + J	Launches Find Job
ALT + F + I + P	Launches Find Placement
ALT + F + I + A	Launches Find All
ALT + F + N	Sets focus into the Find All field
ALT + S + E	Launches Search
ALT + S + E + CA	Launches Search Candidates
ALT + S + E + CO	Launches Search Company
ALT + S + E + LO	Launches Search location
ALT + S + E + CN	Launches Search contact
ALT + S + E + J	Launches Search job
ALT + S + E + P	Launches Search Placement
ALT + C + A	Launches Calendar
ALT + T	Launches Task
ALT + R	Launches Reports
ALT + C + N	Launches iCapture inbox
ALT + C + V	Launches CV Submit
ALT + S + O + L	Launches Social Media – Linked In
ALT + I	Launches Information boards
ALT + I + I + N	Launches internal interview board
ALT + I + I + T	Launches Interview Board
ALT + I + P	Launches Placement Board
ALT + P	Launches Product Templates
ALT + Q	Launches Quick menu
ALT + Q + C + A	Launches Candidate Quick Email Templates menu
ALT + Q + C + O	Launches Company Quick Email Templates menu
ALT + Q + C + N	Launches Candidate Quick SMS Templates menu
ALT + Q + C + M	Launches Company Quick SMS Templates menu

Candidate Ribbon Short Cut Keys

Open Candidate page - Press Alt key to activate

Alt + C	Puts focus on the first option on the ribbon
Left & Right cursor keys	Moves the focus left and right along the ribbon
ALT + C + S + A	Save
ALT + C + U	Undo
ALT + C + D	Delete
ALT + C + E	Edit
ALT + C + A + D	Event Logger
ALT + C + C + O	Comms Centre
ALT + C + C + V	CV Submit
ALT + C + A + T	Attachments
ALT + C + A + U	Automap
ALT + C + I	Internal Interview
ALT + C + R	Reports
ALT + C + F + I	Filter
ALT + C + F + A	Favourites
ALT + C + S + H	Share

Company Ribbon Short Cut Keys

Open Company page - Press Alt key to activate

Alt + C	Puts focus on the first option on the ribbon
Left & Right cursor keys	Moves the focus left and right along the ribbon
ALT + C + S + A	Save
ALT + C + U	Undo
ALT + C + D	Delete
ALT + C + E + D	Edit
ALT + C + A + D	Event Logger
ALT + C + C + O	Comms Centre
ALT + C + A + T	Attachments
ALT + C + A + U	Automap
ALT + C + O	Organisation Chart
ALT + C + E + M	Employees
ALT + C + C + V	CV Submit
ALT + C + T + R	Transfer
ALT + C + A + N	Add New Job
ALT + C + F + I	Financial Information
ALT + C + R	Reports
ALT + C + F + L	Filter
ALT + C + F + A	Favourites
ALT + C + S + H	Share

Job Ribbon Short Cut Keys

Open Job page - Press Alt key to activate

Alt + C	Puts focus on the first option on the ribbon
Left & Right cursor keys	Moves the focus left and right along the ribbon
ALT + C + S + A	Save
ALT + C + U	Undo
ALT + C + D	Delete
ALT + C + E	Edit
ALT + C + A + D	Event Logger
ALT + C + C + O	Comms Centre
ALT + C + A + T	Attachments
ALT + C + A + U	Automap
ALT + C + C + P	Copy Job – Standard
ALT + C + C + Y	Copy Job Advanced
ALT + C + N	New Interview
ALT + C + R	Reports
ALT + C + F	Favourites
ALT + C + S + H	Share
ALT + C + S + E	Search

Interview Ribbon Short Cut Keys

Open Interview page - Press Alt key to activate

Alt + C	Puts focus on the first option on the ribbon
Left & Right cursor keys	Moves the focus left and right along the ribbon
ALT + C + S + A	Save
ALT + C + U	Undo
ALT + C + D	Delete
ALT + C + E	Edit
ALT + C + A + D	Event Logger
ALT + C + C + O	Comms Centre
ALT + C + A + T	Attachments
ALT + C + C + R	Create New Interview
ALT + C + I	Interview Invitation
ALT + C + C + E	Create Placement
ALT + C + A + U	Automap
ALT + C + R	Reports
ALT + C + F	Favourites
ALT + C + S + H	Share

Placement Ribbon Short Cut Keys

Open Placement page - Press Alt key to activate

Alt + C	Puts focus on the first option on the ribbon
Left & Right cursor keys	Moves the focus left and right along the ribbon
ALT + C + S + A	Save
ALT + C + U	Undo
ALT + C + D	Delete
ALT + C + E	Edit
ALT + C + A + D	Event Logger
ALT + C + C + O	Comms Centre
ALT + C + A + U	Automap
ALT + C + R	Reports
ALT + C + F	Favourites
ALT + C + S + H	Share

Comms Centre Ribbon Short Cut Keys

Open Comms Centre page - Press Alt key to activate

Alt + E	Activates the Alt Keys on ribbon
Alt + EM	Email
Alt + ED	Edit First
Alt + J	Just Send
Alt + LO	Log Options
Alt + F	Follow ups
Alt + C	Close
Alt + P	Plain Text
Alt + HT	HTML
Alt + R	Rich Text
Alt + H + I	High importance
Alt + L + W	Low importance
Alt + S	Sensitivity
Alt + O	Request delivery receipt
Alt + I	Request read receipt
Alt + D + I	Direct replies to
Alt + D + E	Delay delivery
Alt + E + X	Expires after

Share Ribbon Short Cut Keys

Open Share page - Press Alt key to activate

Alt + U	Undo
Alt + R	Redo
Alt + P	Print
Alt + F	Find
Alt + C	Spell check
Alt + V	Voyager Infinity tab

General Page Navigation

Control + Tab	Cycle through open tabbed pages – i.e. Candidate, Job, Tasks etc. in a forward direction
Shift + Control + Tab	Cycle through open tabbed pages – i.e. Candidate, Job, Tasks etc. in a backward direction

Notes Ribbon Short Cut Keys

Open Notes - Press Alt key to activate

Alt	Puts focus on the first option on the ribbon
Left & Right cursor keys	Moves the focus left and right along the ribbon
ALT + U	Undo
ALT + R	Re-do
ALT + P + R	Print Preview
ALT + P + I	Print
ALT + F	File
ALT + P + A	Page Layout
ALT + I	Insert
ALT + D	Design

Short cut keys in Notes Editor with links to Devex

Key Combinations	Resulting Action
ALT+SHIFT+BACKSPACE	Redo Command
ALT+SHIFT+LEFT ARROW	Decrement Paragraph Outline Level Command
ALT+SHIFT+RIGHT ARROW	Increment Paragraph Outline Level Command
ALT+BACKSPACE	Undo Command
ALT+I	Increment Numeration From Paragraph Command
BACKSPACE	Back Space Key Command
CTRL+ALT+C	Insert Copy right Symbol Command
CTRL+ALT+I	Decrement Numeration From Paragraph Command
CTRL+ALT+OEMPERIOD	Insert Ellipsis Command
CTRL+ALT+R	Insert Registered Trademark Symbol Command
CTRL+ ALT + Subtract	Insert Em Dash Command
CTRL+ALT+T	Insert Trademark Symbol Command
CTRL+ALT+V	Show Paste Special Form Command
CTRL+SHIFT+D	Toggle Font Double Underline Command
CTRL+SHIFT+8	Toggle Show White space Command
CTRL+SHIFT+DOWN ARROW	Extend Next Paragraph Command
CTRL+SHIFT+END	Extend End Of Document Command
CTRL+SHIFT+ENTER	Insert Column Break Command
CTRL+SHIFT+H	Toggle Hidden Text Command
CTRL+SHIFT+HOME	Extend Start Of Document Command
CTRL+SHIFT+LEFT ARROW	Extend Previous Word Command
CTRL+SHIFT+OEMCOMMA	Decrease Font Size Command
CTRL+SHIFT+OEMPERIOD	Increase Font Size Command
CTRL+SHIFT+OEMPLUS	Toggle Font Superscript Command
CTRL+SHIFT+PAGE DOWN	Extend Next Page Command
CTRL+SHIFT+PAGE UP	Extend Previous Page Command
CTRL+SHIFT+RIGHT ARROW	Extend Next Word Command
CTRL+SHIFT+UP ARROW	Extend Previous Paragraph Command
CTRL+F9	Create Field Command
CTRL+A	Select All Command
CTRL+B	Toggle Font Bold Command
CTRL+BACKSPACE	Delete Word Back Command
CTRL+C	Copy Selection Command
CTRL+CLEAR	Select All Command
CTRL+D	Show Font Form Command
CTRL+1	Set Single Paragraph Spacing Command
CTRL+2	Set Double Paragraph Spacing Command
CTRL+5	Set Sesquialteral Paragraph Spacing Command
CTRL+DELETE	Delete Word Command
CTRL+DOWN ARROW	Next Paragraph Command
CTRL+E	Toggle Paragraph Alignment Centre Command
CTRL+END	End Of Document Command
CTRL+ENTER	Insert Page Break Command
CTRL+F	Find Command
CTRL+H	Replace Command
CTRL+HOME	Start Of Document Command
CTRL+I	Toggle Font Italic Command
CTRL+INSERT	Copy Selection Command
CTRL+J	Toggle Paragraph Alignment Justify Command
CTRL+K	Show Hyperlink Form Command
CTRL+L	Toggle Paragraph Alignment Left Command
CTRL+LEFT ARROW	Previous Word Command
CTRL+N	Create Empty Document Command
CTRL+NUM 5	Select All Command
CTRL+O	Load Document Command
CTRL+OEMCLOSEBRACKETS (])	Increment Font Size Command
CTRL+OEMOPENBRACKETS ([)	Decrement Font Size Command
CTRL+OEMPLUS	Toggle Font Subscript Command
CTRL+P	Print Command
CTRL+PAGE DOWN	Next Page Command
CTRL+PAGE UP	Previous Page Command
CTRL+R	Toggle Paragraph Alignment Right Command
CTRL+RIGHT ARROW	Next Word Command
CTRL+S	Save Document Command
CTRL+SPACE	Clear Formatting Command
CTRL + Subtract	Insert En Dash Command
CTRL+U	Toggle Font Underline Command
CTRL+UP ARROW	Previous Paragraph Command
CTRL+V	Paste Selection Command
CTRL+X	Cut Selection Command
CTRL+Y	Redo Command
CTRL+Z	Undo Command
DELETE	Delete Command
DOWN ARROW	Next Line Command
END	End Of Line Command
ENTER	Insert Paragraph Command
F3	Find Next Command
F12	Save Document As Command
F9	Update Fields Command
HOME	Start Of Line Command
LEFT ARROW	Previous Character Command
PAGE DOWN	Next Screen Command
PAGE UP	Previous Screen Command
RIGHT ARROW	Next Character Command
SHIFT+DELETE	Cut Selection Command
SHIFT+DOWN ARROW	Extend Next Line Command
SHIFT+END	Extend End Of Line Command
SHIFT+ENTER	Insert Line Break Command
SHIFT+F3	Find Prev Command
SHIFT+HOME	Extend Start Of Line Command
SHIFT+INSERT	Paste Selection Command
SHIFT+LEFT ARROW	Extend Previous Character Command
SHIFT+PAGE DOWN	Extend Next Screen Command
SHIFT+PAGE UP	Extend Previous Screen Command
SHIFT+RIGHT ARROW	Extend Next Character Command
SHIFT+SPACE	Insert Non Breaking Space Command
SHIFT+TAB	Shift Tab Key Command
SHIFT+UP ARROW	Extend Previous Line Command
TAB	Tab Key Command
UP ARROW	Previous Line Command

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